Share Documents and Folders With OneDrive

Sharing OneDrive

OneDrive makes it easy to share documents with other staff and students for collaboration or just to look at.

With OneDrive, you no longer have to store documents and files on the network, and can get to them from any device connected to the internet. And, if you choose to collaborate using OneDrive, you can get rid of the clutter of documents in your inbox.

Every staff member, and all students in grades 3-12, has a OneDrive folder as part of their district Office 365 subscription.

OneDrive is Microsoft’s cloud storage solution, and works just like Google Drive and Dropbox but also integrates seamlessly with Office 365’s suite of productivity tools.

Use the directions from Microsoft below to share a document and get collaborating quickly with OneDrive (this works for students and staff alike.)


After you sign in with your work or school account on the OneDrive website, here’s how you share files or folders:

  1. Go to the OneDrive website and sign in with your work or school account.
  2. Select the file or folder you want to share, and then select Share.

    Screenshot of sharing dialog box showing a sharing link for people inside the organization.

  3. Enter the names of the people or groups you want to share with and a message, if you want.
  4. (Optional) Click the drop down list to change the type of link. The Details pane opens, where you can change who can access the link and whether people can edit the item you’re sharing.Options for Who would you like this link to work for (options vary based on admin settings):
    • Anyone gives access to anyone who receives this link, whether they receive it directly from you or forwarded from someone else. This may include people outside of your organization.
    • People in <Your Organization> gives everyone in your organization access to the link, whether they receive it directly from you or forwarded from someone else.
    • Specific people gives access only to the people you specify, although other people may already have access. If people forward the sharing invitation, only people who already have access to the item will be able to use the link.

    By default, Allow editing is turned on. If you want people to only view your files, uncheck the check box.

    When you’re done, click Apply.

  5. When you’re ready to send the link, click Send.

 

Or share indirectly by getting a link that you can copy and share:

Another way to share is to get a link to a file or folder that you can copy and paste in a text message or on a website. People you share these links with can also forward your link to others.

  1. In your OneDrive, click Copy link. The link is automatically copied to your clipboard.

    Screenshot of the copy link dialog box

  2. (Optional) Click the drop down list to change the type of link. The Details pane opens, where you can change who can access the link and whether people can edit the item you’re sharing.Options for Who would you like this link to work for (options vary based on admin settings):
    • Anyone gives access to anyone who receives this link, whether they receive it directly from you or forwarded from someone else. This may include people outside of your organization.
    • People in <Your Organization> gives everyone in your organization access to the link, whether they receive it directly from you or forwarded from someone else.
    • Specific people gives access only to the people you specify, although other people may already have access. If people forward the sharing invitation, only people who already have access to the item will be able to use the link.

    By default, Allow editing is turned on. If you want people to only view your files, uncheck the check box.

    When you’re done, click Apply.

  3. Paste the link (Ctrl+V) to wherever you want, such as a text message or on a website.

Tool Bits Click Here - One Drive

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